The preparation of official documents is a very important task and makes you feel overwhelmed. This especially happens when you don’t know where to start. But with the right tools, this process becomes much easier. So let’s explore these tools in the following article that help you make the official document preparation stress-free!
The very first step of your document preparation is that you have to turn paper documents into digital formats. This way, you can easily share and edit those documents as you need. We have discussed some tools to help you with that:
This tool turns your smartphone into a portable scanner. It has the ability to capture documents, enhance clarity, and save files as PDFs. The interface of this app is very easy to use and works perfectly fine on your smartphone. With this app, you can also upload the scanned photos directly to cloud services.
With the CamScanner tool, you can:
⤷ Scan papers,
⤷ Crop them neatly, and
⤷ Enhance the documents in seconds.
This app supports most of the well-known image formats like PDF, JPG, and more. This makes it an ideal option for official use. It’s also perfect when you want to create digital copies of receipts, contracts, or ID proofs.
Microsoft Lens is another great tool. It also has the ability to scan notes, business cards, and papers. The plus point of this tool is that it can directly connect with OneDrive and Office apps, so you can share your files instantly.
Once your documents are scanned, you might need to fix some formatting or content adjustments. The following tools can be used for this purpose:
Microsoft remains a great option for formatting the text. It also offers templates for resumes, contracts, and letters. You can easily format the text, adjust layouts, and add tables or images without going anywhere else.
Google Docs is a great option when multiple people have to work on a document at the same time. This makes it a choice for team editing.
Canva is not just for design. With this online tool, you can use its ready-made layouts for things like resumes, certificates, and other important documents. The tool also lets you easily drag and drop elements to make changes, which makes it really simple to customize your documents.
If you need a photo of a passport or official ID, the following tools can help you with that:
This is the only tool in this section that provides all its services completely free. The passport size photo maker offered by this platform is very simple to use. First, select your country and document type, and then upload your photo. The tool immediately processes your photo and gives you ready-to-use photos that you can download.
This platform helps you create passport photos easily and make sure that your image meets official requirements. You can upload your photo, and it will guide you through the necessary adjustments for a perfect result.
PhotoAid offers an intelligent photo tool that helps you adjust your image for official documents. It makes sure that your photo meets all requirements for passport, visa, and other ID purposes.
When it comes to verifying the original documents, signatures play a very important role in this. For this purpose, we have discussed some tools that let you add digital signatures without printing anything:
DocuSign is a very user-friendly tool. With this tool, you can easily add digital signatures to your documents without being stressed about security.
SignEasy is another simple tool that helps you add signatures to your documents while using your phone, tablet, or computer. You can easily draw your signature or use a pre-saved one. The tool supports multiple file types including PDF and Word, and it can also connect with the cloud storage services.
HelloSign is an ideal option for quick and secure signature generation. You upload a document file, drag and drop your signature, and save the signed document into your device. With this tool, you can also request signatures from others which is very helpful for contracts and agreements.
PDF files are the most common file format which is used for official documents. So to help you with official documents, we have provided some tools that let you convert, merge, and edit PDFs:
Smallpdf can support multiple PDF tasks. If you have a PDF file, you can easily convert it to:
✔️ Word,
✔️ Excel, or
✔️ JPG format and vice versa.
This tool also has the ability to compress the larger files which makes them easier to share the larger files.
With Adobe Acrobat tool, you can easily view and edit your PDFs. But If you need extra features, you have to buy the Pro version of it, which includes advanced tools.
ItsPDF is a free and easy-to-use tool that lets you convert PDF documents to and from other formats. It also supports all the popular formats and gives you 100% free PDF converter tools. With this tool, you can easily merge, split, or convert your PDF files with just a few clicks. It doesn’t require any setup and you just need to drag and drop your PDF file and that’s it. The tool gives you the converted file right away.
Sometimes, official documents need to be present in multiple languages. To help you with that, there are some tools below:
The most famous tool on this list is Google Translate. It can translate documents into more than 100 languages. All this translation process happens very quickly and the tool gives you accurate results. Simply copy and paste the document and it provides a translated version instantly.
This tool is specifically developed to provide translations that are contextually accurate. Therefore, it becomes an ideal option for important documents where tone and meaning are very important.
The plus point of this translator is that it can easily integrate with your Office tools. This way, you can easily translate the text or entire documents without switching the apps.
You don’t have to worry about the preparation of the official documents anymore. To help you with this, you can use any of the above-discussed tools such as passport size photo maker, digital signature apps, and PDF editors. These tools are very simple to use and require basic inputs. So pick the one according to your preferences and needs and save your valuable time.